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Business Letter Format

August 16, 2011

Do you know how to write a formal business letter? For me, it’s something I have a vague idea of how to format, but end up “googling” when the need arises. Here is the basic layout I use for general business letters, appealing parking fines, and such:

Return Address Line 1
Return Address Line 2

Date (Month Day, Year) 

Mr./Mrs./Ms./Dr. Full name of recipient
Title/Position of Recipient.
Company Name
Address Line
Address Line

Dear Ms./Mrs./Mr. Last Name: 

Subject: Title of Subject 

Body Paragraph 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Body Paragraph 2 . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Body Paragraph 3 . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

Closing (Sincerely…),

Signature 

Your Name (Printed)
Your Title

Enclosures

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